Instructions for Authors
Procedure for Submission

CSAN 2027 will accept both abstracts and full manuscripts. Authors whose abstracts are accepted will be eligible to proceed with full manuscript submission. All accepted full manuscripts will be available online on Sciforum.net during and after the conference.

Please note that the Certificate of Participation will be provided only to participants whose full papers have been accepted.

Important Deadlines

1. Abstract Submission Deadline: 31 January 2027
2. Abstract Acceptance Notification: 7 February 2027
3. Full-File Submission Deadline: 28 March 2027
4. Full-File Acceptance Notification: 25 April 2027

Step 1. Abstract Submission

If you do not have an account, please register at www.sciforum.net. After logging in, submit your abstract using the "Submit" button on the conference homepage. No template is required.

Abstract Requirements
1. Types of Submissions
- Accepted: Original research abstracts; systematic reviews or meta-analyses abstracts (must comply with PRISMA 2020).
- Not accepted: Narrative, scoping, comparative, perspective, opinion, or essay-style reviews

2. Content Requirements
- Length: 500–600 words
- Structure: Introduction, Methods, Results, Conclusions
- Language: Clear, publication-ready English
- Originality: Must be original and unpublished; previously published abstracts will not be considered

3. Authorship
All listed authors must have made substantial contributions to the work, participated in drafting or critically revising the abstract, and approved the final version. The submitting (presenting) author is responsible for ensuring that all co-authors have reviewed and approved the submission, including its content and authorship order.

Requests for changes to authorship (including the addition, removal, or reordering of authors) after submission must be submitted using a signed Authorship Change Form, with written consent from all affected authors. Such requests are subject to review and approval by the Conference Organizing Team. All authors share collective responsibility for the accuracy, integrity, and ethical compliance of the submitted work.

Each author or author group may submit up to 5 abstracts. A different presenter must be designated for each submission to be eligible for an oral presentation. If the same presenter is designated for multiple submissions, only one of them may be selected for an oral presentation.

Step 2. Full File Submission
Once the abstract has been accepted, the author is requested to submit their manuscript (short proceedings paper, 4–8 pages) before the full-file submission deadline of 28 March 2027. The authors who submit will be notified of the acceptance of the full-file by 25 April 2027.

You can submit the full paper by accessing "My Submission". The content of the full manuscript must align with the originally submitted abstract. Accepted abstracts that do not receive a corresponding full manuscript by the deadline will be withdrawn by the editors. After the conference, proceedings papers accepted by the conference may be considered for publication in the MDPI Engineering Proceedings journal (ISSN 2673-4591), subject to the journal’s independent review process. Only papers accepted for publication by the journal will be assigned a DOI. Please carefully read the rules outlined in the "Instructions for Authors" on the journal’s website and ensure that your submission adheres to these guidelines.

Manuscripts of the proceedings must have the following elements:
• Title;
• Full author names;
• Affiliations (including full postal address) and authors' e-mail addresses;
• Abstract;
• Keywords;
• Introduction;
• Methods;
• Results and Discussion;
• Conclusions;
• Acknowledgements;
• References.

Please use the Microsoft Word template file or LaTeX template file for manuscript submission:
[CSAN2027] Engproc-template.dot
[CSAN2027] LaTeX-template.zip

Note: To supplement their manuscripts, authors of accepted papers will have the option to submit a poster and/or a slide presentation (in PDF) as supporting material for the paper. However, posters are complements to the full file submission and cannot be presented alone.

Step 3. Register to Attend Your Oral Presentation

The submission acceptance email only confirms that your submission has been accepted. Oral presentation invitations are determined separately by the chairs, and you will receive an additional email with the presentation result.

Note: All selected oral presenters must complete their registration by the Registration Deadline. Otherwise, their oral presentation slots will be cancled.

Presentation Requirements

1. Each paper must designate one presenter. To change the presenter, please contact us after you receive the oral presentation invitation.
2. Only live presentations are accepted.
3. Presenters who do not attend the live session will not be eligible for awards or presentation certificates.

Oral Presentation and Slides Preparation

The slot for the oral presentation is 15 mins. We advise that your presentation lasts for a maximum of 12 mins, leaving at least 3 mins for the Q&A session.

Authors are encouraged to prepare presentations using PowerPoint or equivalent software for online display alongside their abstract. If provided, slides will be presented directly on the conference website via the Sciforum.net slide viewer and should be prepared in the same format as a traditional conference presentation of research results. All slides must be converted to PDF format prior to submission to ensure accurate online display.

Each presentation should:
- Communicate the research question or objective, methodology, key results, and scientific novelty;
- Use a clear and logical structure, typically Introduction-Methods-Results & Discussion structure (IMRaD) or a field-appropriate alternative;
- Emphasize the relevance of the work;
- Support key findings with clear figures or tables where appropriate;
- Conclude with a critical interpretation of the results and their impact.

Poster Presentation

Once the abstracts have been accepted, authors may upload a poster to display their research in the Poster Gallery on the conference website. No live poster presentation is required, and a proceedings paper does not need to accompany the poster upload. However, a full paper must be submitted by the Full-File Submission Deadline. Submissions without a full paper by that deadline will be withdrawn.

Each poster should include:
- Title, authors, affiliations, and contact details (clearly displayed at the top);
- Brief introduction outlining the research objective;
- Concise methodology summary;
- Main results, supported by clear, well-labeled figures or tables where appropriate;
- Short conclusion summarizing key findings and their relevance.

Technical specifications:
Dimensions (cm): 84.1 × 118.9 (A0 - portrait)
Resolution: 300 dpi
Pixel size (portrait, 300 dpi): 9933 × 14043 px
Minimum font size: ≥24

The poster template can be downloaded HERE. We will reach out to you closer to the dates of the conference with more information.

Note: The uploaded poster may be used as provided and serves as a reference. However, as long as the technical specifications are followed, scholars are welcome to use any poster template of their choice.

Withdrawal Policy

Any request concerning abstract or proceedings paper withdrawal should be communicated to the Conference Organizing Team as early as possible, preferably prior to final acceptance and confirmation of the conference program. Please note that once abstracts are published in the Conference Report or once Proceedings papers are published in the Proceedings journal and assigned a DOI, they become part of the permanent scholarly record and cannot be fully removed.

AI Policy

The responsible use of generative AI tools in the preparation of abstracts, posters, and presentations is permitted; however, any such use must be clearly disclosed, specifying the tool employed and its role. Authors retain full responsibility for the accuracy and integrity of their work.

Potential Conflicts of Interest

Authors must disclose any financial, professional, or personal relationships that could reasonably be perceived as influencing the integrity, interpretation, or presentation of their work. Failure to provide accurate disclosures may result in the removal of the abstract from the conference program and associated publications.

If there is no conflict, please state "The authors declare no conflicts of interest". The declaration should be provided through the designated Sciforum submission field or other conference-specified mechanism. Any financial support for the study must be fully disclosed in the "Acknowledgments" section.


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