Instructions for Authors
Procedure for Submission

The 2nd International Online Conference on Photonics accepts abstracts only. Authors are encouraged to submit original and novel research. Please note that literature review submissions will not be accepted for this event.

The accepted abstracts will be available online on Sciforum.net during and after the conference.

Important Deadline
1. Deadline for abstract submission: 17 August 2026
2. Abstract acceptance notification: 17 September 2026

You will be notified of the acceptance of an oral/poster presentation in a separate email.

Abstract Submission

Abstract submissions should be completed online by registering with www.sciforum.net and using the "Submit Abstract" function once logged into the system. No physical template is necessary.
1. The abstract structure should include the introduction, methods, results, and conclusions sections of about 200–300 words in length.
2. All abstracts should be submitted and presented in clear, publication-ready English with accurate grammar and spelling.
3. You may submit multiple abstracts. However, only one abstract will be selected for oral and/or poster presentation.
4. The abstracts submitted to this conference must be original and novel, without prior publication in any journals, or they will not be accepted to this conference.

Detailed Requirements:
1. The submitting author must ensure that all co-authors are aware of the contents of the abstract.
2. Please select only one presenter for each submission. If you would like to change the presenter after submission, please email us accordingly.
3. The institutional emails of all authors are requested.
4. The requirements for full affiliation information include (1) Department/School/Faculty/Campus; (2) University/Company/Institute; (3) City; (4) Post/ZIP code or equivalent, where available; (5) Country.

Note: We accept live presentations only. All speakers are required to attend the LIVE session and present their own work.
Pre-recorded presentations are not permitted.

Oral Presentation and Slides Preparation

The slot for the oral presentation is 15 mins. We advise that your presentation last for a maximum of 12 mins, leaving at least 3 mins for the Q&A session.

Authors are encouraged to prepare a presentation in PowerPoint or similar software to be displayed online along with the abstract.

Slide Presentation
- Slides, if available, will be displayed directly on the website using the proprietary slide viewer at Sciforum.net.
- Slides can be prepared in exactly the same way as for any traditional conference where research results are presented.
- Slides should be converted to PDF format prior to submission so that they can be converted for online display.

Slide Presentation Template:
A free presentation template is available for download here.

Poster Presentation

- Should include the title, authors, contact details, and main research findings, as well as tables, figures, and graphs where necessary.
- Size in pixels: 1080 width x 1536 height—portrait orientation.
- Size in cm: 38.1 width x 54.2 height—portrait orientation.
- Font size: ≥16.
- Examples of successful submissions can be viewed here at the following links: (1), (2), (3).

- You can use our free template to create your poster.

The poster template can be downloaded HERE. We will reach out to you closer to the dates of the conference with more information.

Potential Conflicts of Interest
It is the author's responsibility to identify and declare any personal circumstances or interests that may be perceived as inappropriately influencing the representation or interpretation of clinical research. If there is no conflict, please state, "The authors declare no conflicts of interest." This should be conveyed in a separate "Conflict of Interest" statement preceding the "Acknowledgments" and "References" sections at the end of the manuscript. Any financial support for the study must be fully disclosed in the "Acknowledgments" section.
Withdrawal Policy

Any request concerning abstract or proceedings paper withdrawal should be communicated to the Conference Organizing Team as early as possible, preferably prior to final acceptance and confirmation of the conference program. Please note that once abstracts are published in the Conference Report or once Proceedings papers are published in the Proceedings journal and assigned a DOI, they become part of the permanent scholarly record and cannot be fully removed.

AI Policy

The responsible use of generative AI tools in the preparation of abstracts, posters, and presentations is permitted; however, any such use must be clearly disclosed, specifying the tool employed and its role. Authors retain full responsibility for the accuracy and integrity of their work.

Copyright
1. Copyright Ownership
In accordance with Swiss copyright law, you, as the author, are the original creator of your work and retain full copyright ownership of your submitted abstract.

2. License Grant
By submitting your abstract for publication on the Sciforum.net platform, you grant MDPI, the platform’s publisher, a worldwide, royalty-free, non-exclusive license to:
- Publish, reproduce, and distribute the abstract online.
- Make the abstract publicly available in connection with the conference.

3. Author’s Retained Rights
This license is non-exclusive. As you retain full copyright, you are free to:
- Reuse, republish, and build upon your work in any way.
- Develop the abstract into a full paper for submission to other journals or publications.
- Enter into subsequent agreements, including granting an exclusive license or transferring copyright to another publisher for a future version of the work.

4. Author’s Responsibility
You remain solely responsible for complying with the policies of any other journal or publisher to which you may submit a subsequent version of your work, particularly concerning prior publication rules. MDPI and Sciforum.net bear no responsibility for any conflicts arising from your future submissions.

Powered by Sciforum
Disclaimer
Terms and ConditionsPrivacy PolicyAccessibility