ICARS 2025 will accept abstracts only. The accepted abstracts will be available online on Sciforum.net during and after the conference. Moreover, participants will have the opportunity to submit a full conference paper (approximately 4-6 pages) to Engineering Proceedings and to contribute with a full manuscript to a Topic related to the conference.

The conference will be held fully in person; it is not possible to participate online. Please note that abstract submission and conference registration are two separate processes. Please use your institutional email address for both processes.

To present your research at the event

• Create an account on Sciforum if you do not have one, then click on ‘New Submission’ in the upper-right corner of the window; or, click on ‘Submit Abstract’ at the top of this webpage.
• Choose a session that is best suited for your research.
• Submit an abstract in English—the word limits are a minimum of 150 words and a maximum of 300 words.
• The deadline to submit your abstract is 15 December 2024. You will be notified about its acceptance by 22 January 2025.
• Upon submission, you can select if you wish to be considered for oral or poster presentation (or both). Following assessment by the Chairs and Scientific Committee, you will be notified by 22 January 2025 whether your contribution has been accepted for oral or poster presentation.
• Please note that, in order to finalize the scientific program in due time, at least one registration by any of the authors, denoted as Covering Author, is required to cover the presentation and publication of any accepted abstract. The Covering Author registration deadline is 16 February 2025. Your abstract will be withdrawn if your registration is not complete by this date.

Oral presentations

Invited talks will be 30 minutes long, including questions (25-minute oral presentation + 5-minute Q&A). Short talks will be 15 minutes long, including questions (10-minute oral presentation + 5-minute Q&A). Please ensure that your slides are formatted in a widescreen (16:9) aspect ratio.

Poster presentations

Each presenter will be provided with a vertical poster board. Maximum poster size is limited to A0: 84 x 120 cm / 33 x 47 in (width x height) in the vertical orientation (portrait). Please print your poster prior to the conference. A plan for the poster session will be circulated later. For suggestions on poster design, click the button below.

Publication Opportunities

More details can be found here.